School Fluentbe System serves as your central hub for managing lessons, courses, your availability, interactions with students, your profile edits, and much more. It's where you can track your lesson plans, analyze your achievements, and maintain regular contact with our team.

You login at https://school.fluentbe.com/

To provide clarity, let's discuss each element of Fluentbe teacher's account:

The first tab you'll encounter upon logging into Fluentbe is the Dashboard.

You can easily access it by clicking on the "Dashboard" button located at the top of the left-hand blue panel.

In this section, you'll find the next 5 lessons you have scheduled. If a lesson is marked as "scheduled," it may still appear here even if it has already taken place. You can find a full list of your lessons in the "Lessons" section.

You can navigate directly to a lesson by clicking on the scheduled time. This feature is denoted by number 2 on the screenshot.

This section is irrelevant to you if you're not conducting demo lessons on Fluentbe.

Demo lessons are conducted by specially trained teachers selected by a group of methodologists. This is one of the paths available on Fluentbe, and to become a demo teacher, you must collaborate with Fluentbe for at least several months, avoiding late cancellations and shortened lessons, and maintaining a feedback score higher than 4.8.

Your availability calendar for Fluentbe is displayed here, marked as number 4 on the screenshot. Before making your availability visible to students, we cross-check it with your Google Calendar to eliminate any conflicting events. Remember, every change you make may affect your students' schedules, so be cautious.

This section summarizes all your completed lessons from the previous month. It lists lessons completed by type, duration, and specific quantity. By clicking on the 'i' icon, you can access more details about the lesson type. If you've received deductions, they will be listed under "Penalties," and clicking on the 'i' will specify the affected lessons.
​

This section, this area displays lessons completed during the current month. Lessons are automatically marked as finished between 3 and 5 a.m. Warsaw time. It provides a summary of lessons by type and duration, with detailed insights available by clicking on the 'i' icon.

The Attendance Score, marked as number 7, indicates your current performance. You can have a status of "Perfect" or "Suspended." A "Perfect" status means you're visible to students and the course organizing team. To avoid suspension, ensure punctuality and minimize cancellations.

"Suspended" status indicates missed lessons in the past 30 days, potentially resulting in a temporary suspension from new teaching opportunities. This status can be rectified through discussions with a mentor or teacher trainer.

Understanding the Fluentbe Dashboard empowers you to manage your teaching schedule effectively and maintain high standards of professionalism. Keep exploring and leveraging these features to enhance your teaching journey!

The Students List, marked as number 1 in the screenshot and accessible between the Dashboard and Courses sections on the left-hand blue navigation panel, is a comprehensive roster of students assigned to you.

​

In the left-hand blue navigation panel, located between the Lessons and Students sections, you'll find the Courses section. Click on it and enter the List subsection (marked as number 1 in the screenshot).

Here's a breakdown of the columns within the Courses List:

​

You can utilize filters to refine your search:

In this section, you'll find a list of all archived courses.

An archived course signifies that you have access to its history and all its lessons.
However, you cannot contact students or schedule lessons within an archived course.

If a course is archived, you'll receive an email notification explaining the reason for archiving it.

Archiving a course is done for organizational purposes or due to specific circumstances related to the course or student. It allows you to maintain a clear and organized record of past courses while focusing on current teaching responsibilities.

Remember to check your email for notifications regarding archived courses, as they provide valuable insights into your teaching journey and help you stay informed about changes in your course roster.

The Lessons section is located in the blue navigation panel between Courses and Fluentbe Presentations. It is where you'll find all your lessons with statuses 'scheduled' and 'finished'. (Below, we have provided a screenshot. The location is marked as number 1.)

Upon entering the section, all scheduled lessons are displayed by default, sorted from the nearest upcoming to those scheduled later. At the top of the list, you may find lessons that have already ended but are not yet marked as finished. By clicking through pages or applying filters in the last column, you'll eventually find finished lessons.

​

Course
Lists the courses in which you have scheduled or finished lessons. You can search for specific courses here. (Below, we have provided a screenshot. The location is marked as number 2.)

Course type
Displays the types of individual courses. You can search for lessons of specific types.

(Below, we have provided a screenshot. The location is marked as number 3.)

Teacher

Your name and surname.

(Below, we have provided a screenshot. The location is marked as number 4.)

Date

The exact date of the lesson, considering the time zone you've set in your profile. You can search for lessons on specific days here.
(Below, we have provided a screenshot. The location is marked as number 5.)

Status

Indicates the status of lessons, which can be either finished or scheduled. Apply filters to search for lessons with specific statuses.

(Below, we have provided a screenshot. The location is marked as number 7)

​Date Range

You can search for data within a certain period or specific days using the date range feature. This allows you to focus on lessons within your preferred time frame and effectively manage your teaching schedule.

(Below, we have provided a screenshot. The location is marked as number 6)

The Lessons list defaults to displaying scheduled and finished lessons from the past 30 days and the upcoming 30 days. However, you can change the display range using the date filter.

This is a subsection within the main Lessons section, which you can find in the left-hand blue navigation panel. (Below, we have provided a screenshot. The location is marked as number 1.)

Here, you'll find a complete list of canceled lessons. These include all canceled lessons, whether by students or by you, along with their reasons (if known).

By default, we display the last 90 days up to today on this list.

​Course
Lists the courses in which the canceled lessons occurred. You can search for specific courses here.
(Below, we have provided a screenshot. The location is marked as number 2.)

Course type
Displays the types of individual courses. You can search for lessons of a specific type.
(Below, we have provided a screenshot. The location is marked as number 3.)

Teacher
Your name and surname.
(Below, we have provided a screenshot. The location is marked as number 4.)

Date
The exact date of the canceled lesson, considering the time zone you've set in your profile. You can search for lessons on specific days here.
(Below, we have provided a screenshot. The location is marked as number 5)

Status
Shows the statuses of canceled lessons. In this view, the statuses are for canceled lessons. Apply filters to search for lessons with specific statuses.
(Below, we have provided a screenshot. The location is marked as number 7)
​

​Date Range Filter

You can search for data within a certain period or specific days using the date range feature. This allows you to focus on lessons within your preferred time frame and effectively manage your teaching schedule.
(Below, we have provided a screenshot. The location is marked as number 6)

​
​

This is an incredible section located at the bottom of the left-hand blue navigation panel. In this section, you have full access to our materials and can preview yours and your students'. (Below, we have provided a screenshot. The location is marked as number 1.)

Visit here to master our materials.

Name

The name of the presentation collection displayed in your course.

(Below, we have provided a screenshot. The location is marked as number 2.)

Language

The language of the materials.

(Below, we have provided a screenshot. The location is marked as number 3.)

Level

The level at which this specific material applies.
(Below, we have provided a screenshot. The location is marked as number 4.)

Status

Active / Not active - Indicates whether these are currently used materials.
(Below, we have provided a screenshot. The location is marked as number 5.)

Number of Materials

The number of lessons within the selected collection.
(Below, we have provided a screenshot. The location is marked as number 6.)

Tags

General / Business English depending on the content.
(Below, we have provided a screenshot. The location is marked as number 7.)

Action

Click Details to learn more about the collection.
(Below, we have provided a screenshot. The location is marked as number 8.)
​
What will happen when you press Details?
​

Clicking on "Details" in the Fluentbe Presentations - course program list section, for a specific lesson, will provide you with the details of that particular program. Enter to get to know each of our material sets.

At the top, you'll find the name of the material collection. (Marked as number 1 in the screenshot.)

Course program details - it's nothing but an overview of the entire material at this level, all available lessons (Marked as 2 in the screenshot)

Clicking on "Details" in the Fluentbe Presentations - course program list section, for a specific lesson, will provide you with the details of that particular program. Enter to get to know each of our material sets.

At the top, you'll find the name of the material collection. Marked as number 1 in the screenshot.

Course program details - it's nothing but an overview of the entire material at this level, all available lessons (Marked as 2 in the screenshot)

​In the columns, you'll find more information
​
​

Name
the topic of the specific lesson (Marked as 3 in the screenshot)
​

Type
one of the three types (Vocabulary, Functions, Grammar) assigned to the lesson (Marked as 4 in the screenshot)
​

Skill
The skill practiced by the student during this lesson (Marked as 5 in the screenshot)
​

Order
The order of the topic in the program (Marked as 6 in the screenshot)
​

Duration
The standard length of the lesson for which the lesson is prepared (Marked as 7 in the screenshot)
​

Total parts
1 or 2, if 2 it means that the topic has been divided into two parts for students who complete 30-minute lessons. The full lesson will be completed after two completed sessions. (Marked as 8 in the screenshot)
​

Goals
Lesson objectives to be achieved during the classes (Marked as 9 in the screenshot)
​

Tags
Special info (Marked as 10 in the screenshot)
​

Preview
Section responsible for previewing all activities related to the lesson from the student's perspective (Marked as 11 in the screenshot)

Each lesson has a series of activities assigned to the student.

Check what tasks your student performs.

You don't have access to flashcards, which are a set of vocabulary exercises assigned to the lesson.

Your profile is where you can update your information, manage settings, and monitor your activities. Explore what you can adjust independently and what requires support from others. My profile, though not explicitly named as such, is essentially what it is, and you can always access it by clicking on your avatar in the top left corner.

In the "My Profile" section, you'll always find yourself by clicking on your avatar in the top-left corner of the navigation panel. Once clicked, you'll land in a familiar place outlined in the article "Set up your profile." Here's what you can check and modify in this section.
​
​

​

You can change your photo by yourself. You don't need anyone's help for this.

Remember, this photo will be visible on our website, on Student Space, and in suggested teacher profiles - so make sure it's your best one.
​(Highlighted as number 2 in the screenshot.)

Select the Right Size

Max upload file size: 5MB

Dimensions: 580x580

Accepted extension: .png

Prioritize Quality:

You can change this section by yourself. You don't need help from others.

(Highlighted as number 3 in the screenshot.)

Changing your time zone affects how all dates are displayed on your profile.

Make sure to update your timezone to match your location. If changing your timezone also means changing your place of residence, inform the finance department at [email protected], as it may affect tax matters.

Changes to age groups and course modes can only be made by the methodical team. (Highlighted as number 4 in the screenshot.)

You can't make changes to this section by yourself. If your details have changed,

inform [email protected].

(Highlighted as number 5 in the screenshot.)

This section can only be changed by a mentor. Contact the mentorship department if you've mastered a new language or if the level of one of the current ones has changed. (Highlighted as number 6 in the screenshot.)

This section can only be changed by the recruitment department.
If you believe you can teach a language other than the one you have listed, contact the recruitment department - [email protected].

(Highlighted as number 7 in the screenshot.)

This section can only be changed by the mentorship department. We need to verify that you have experience in teaching this particular type of exam.
​(Highlighted as number 8 in the screenshot.)

This is where you make changes yourself.

Headline

Craft a captivating headline that promises value to the reader. It should hint at a solution to a problem or reveal a secret that intrigues potential students.

Bio

Craft your bio carefully. It should directly address your goals and purpose behind creating your profile.

Video

A profile video is essential as it provides a personal connection with potential students, showcasing your teaching style and passion.

(Highlighted as number 1 in the screenshot below.)

On this tab, you'll find all lessons displayed by default from the last 30 days and those scheduled in the future. To view all lessons conducted on Fluentbe, click the "Show all" button marked on the screenshot as number 8.

Here, you'll find lessons with statuses such as canceled, finished, scheduled, and pending. For a more detailed view, navigate to the "lessons" section on the left side of the blue navigation panel and click "list" to see all scheduled and conducted lessons.
​

Date
The lesson date is displayed always in the time zone set on your profile.
​(Number 2 on the screenshot)

​Course
The name of the course under which the lesson is conducted.
​(Number 3 on the screenshot)
​

Subject
The topic of the lesson that has been or will be conducted.
​(Number 4 on the screenshot)
​

Attendees
The attendance of students in the lesson.
​(Number 5 on the screenshot)
​

Feedback

The average feedback from participants for that specific lesson.

(Number 6 on the screenshot)

Status

The status of the lesson is without details.

(Number 7 on the screenshot)

(Highlighted as number 1 in the screenshot below.)
​On this tab, you'll find all active courses and the dates of upcoming lessons within them. From this point, you can easily navigate to each of your courses to, for example, contact the student. Simply click on the course name.

​

​
For a more detailed view of your courses, navigate to the "Courses" section on the left side of the blue navigation panel and click "Courses list" to see detailed data about your courses, or "Courses archived" to check the history of your courses on Fluentbe. Remember that archived courses cannot schedule lessons with you, and you cannot contact the student.

(Highlighted as number 1 in the screenshot below.)

In this tab, you will find all active regular lesson schedules and the dates they were added. You can easily understand which student and course have a reserved regular slot in your calendar. It's worth looking at this list when planning availability changes.
​

To see a more detailed view of courses or lessons, navigate to the Courses or Lessons section on the left side of the blue navigation panel. Remember, it's good practice to engage students in setting up regular lessons, which will ensure regularity for both you and them.

Group

​(Marked as number 2 in the screenshot)
Course name
​

Day

​(Marked as number 3 in the screenshot)
Day of the regular lesson
​

Start at

​(Marked as number 4 in the screenshot) Always displayed in your profile time zone
Reserved time for the student
​

Recurring since

​(Marked as number 5 in the screenshot)
Information about when the student added the regular lesson to their schedule.
If it's a group course, this date won't be visible
​

Duration

(Marked as number 6 in the screenshot)
Information about the length of the lesson for this course. Remember, we conduct lessons of various lengths, such as 30 min, 60 min, or 90 min
​

(marked as 1 in the screenshot)

This section is briefly mentioned here as it is one of the most important features of our school. Therefore, it has a completely separate article dedicated to it, which you can familiarize yourself with here.
​

In the screenshot, I've outlined a few options that you'll learn more about in the article linked above.

Switching time
​(marked as 2 in the screenshot)
You can choose 0 min, 5 min, 10 min, 15 min. This is the time that will be your break between lessons. We don't consider it when booking the first lessons with students, however, all subsequent slots displayed in your calendar will be with this break.

Advance notice
​(marked as 3 in the screenshot)
0h, 1h, 3h, 6h, 12h, 24h
The minimum booking time for your lessons.
​

Google Calendar Integration
​(marked as 4 in the screenshot)
Make sure it's connected.

If you see a red Disconnect button, it means the calendar is connected.

If you see a blue Connect text, it means you need to connect the calendar.

Learn more about the calendar.

Your working hours
​(marked as 5 in the screenshot)

Make sure to press save calendar changes when modifying availability.
This is the availability for Fluentbe, which will fetch free events in these intervals from your Google calendar.
Remember that any changes in availability made here will impact your students' schedules.

(Highlighted as number 1 in the screenshot below.)

While most courses are allocated based on your openness to new courses and your availability matching the student's preferences, sometimes we send offers.

We send offers in two cases:

If the offer has expired, it means that someone accepted it before you.

Don't worry, that's just how it works. Perhaps next time you'll be quicker.

Offers are rare. We often send offers to several teachers at once because we sometimes have only a few minutes to organize a course, so it's always a chance for an unplanned extra hour of teaching.

​

(Highlighted as number 1 in the screenshot below.)
​

​

This is a crucial section where you can monitor your statistics and understand your performance. We've dedicated a separate article to it, which you can access by clicking the button below.

The article emphasizes the importance of tutor engagement, professionalism, and commitment, highlighting that statistics reflect these qualities. It underscores the significance of punctuality and maintaining lesson duration, even in the absence of students. Cancelling lessons can erode student trust, hence tutors are encouraged to attend scheduled classes unless absolutely necessary.

The section titled "Learn from Your Stats" guides tutors on accessing their statistics on Fluentbe, offering insights into completed lessons, no-shows, punctuality, delays, shortened lessons, and cancellations. Detailed information includes lesson dates, types, statuses, course names, and timings, enabling tutors to monitor their teaching performance effectively.

(Highlighted as number 1 in the screenshot below.)

This is definitely the most popular section, dedicated to your earnings and providing insights into them over the months. We have also prepared a completely separate article for it where you will find answers to all your questions and learn the intricacies of the Salaries tab. Click the button to access the Salary article.

(Highlighted as number 1 in the screenshot below.)

Feedback is the section where you will find a summary of all the ratings that students leave on your lessons. This is another key factor affecting the number of new students and positioning. Make sure your feedback is as high as possible.

The top Fluentbe teachers have feedback above 4.7.
​

Every single lesson at Fluentbe can be rated by the student. We propose a statement and display responses in stars from 1 to 5 where:

​

Feedback is more than just a routine exchange of comments; it is the lifeblood of effective teaching and learning. In language instruction, feedback bridges the gap between comprehension and proficiency. It offers students insights into their progress, highlights areas for improvement, and fosters a culture of continuous learning.

To make feedback meaningful and actionable, it should adhere to several principles:

Correction is an indispensable aspect of language instruction, but it requires finesse and discernment. While errors should be addressed, overcorrection can stifle students' confidence and hinder their linguistic development.
Therefore, teachers must navigate the nuances of correction judiciously.

Identifying Correctable Errors

Determining which errors warrant correction hinges on various factors, including the lesson's objectives, students' proficiency levels, and the nature of the mistake.
Errors directly related to the lesson's focus or target language should receive priority, while minor slips may be overlooked to preserve fluency.

Teachers can employ diverse strategies to facilitate error correction:

Language learning transcends rote memorization; it should inspire curiosity and relevance. By integrating real-world contexts and authentic materials, instructors can infuse lessons with purpose and practicality.

Effective language instruction hinges on ample speaking opportunities and dynamic interaction. By minimizing teacher-centric activities and diversifying engagement modalities, instructors can foster a vibrant learning environment.

In the digital realm, technical proficiency is essential for uninterrupted learning experiences. Adequate equipment, reliable connectivity, and streamlined interfaces lay the groundwork for seamless language instruction.