If you are self-employed, you need to provide an invoice for us to process your payment.

Submit your invoice via the 'Invoices' tab—there’s no need to email it anymore.

You can submit your invoice after the teaching month has ended, but no earlier than the 2nd business day of the following month. Payments are made by the 10th business day of the month following the one just completed.

For example, if you are invoicing Fluentbe for lessons taught in September, you can submit your invoice starting from the 2nd business day of October. Payment will be sent by the 10th business day of October.

Before submitting your invoice, please make sure to add your address:

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Complete the form with the details of the entity under which you issue invoices. If you invoice Fluentbe through a business incubator, please provide the details of the incubator.

If you are registered as self-employed in Poland, you need to select the tax exemption that applies to you:

Click “Submit” to save changes.

Submitting your invoice through the 'General Invoice' option is the preferred method.

Go to the 'Invoices' tab and click 'Generate Invoice.'

In the window that opens, you will see which months are included (in the example below: 07/2024 and 08/2024). It shows the months that remain unpaid on your account. The 'Total Salary Amount' reflects the sum of your salary for the unpaid months mentioned above.

Please note that no additional information is needed, so do not specify the courses or lesson types unless you require this for your own tax purposes. In that case, use the comments section—any content added there will appear on your invoice.

Check that everything is correct, then click 'Submit.' That's it—the finance team has received your invoice, and there's no need to email it anymore.

You will need to record this invoice with the provided details in your bookkeeping system. Do not issue another invoice using your own invoice generation tools; instead, use the one generated here. You will receive your generated invoice via email.

Please pay attention to the invoice number, date, and other details to ensure that your paperwork is completed accurately.

If you need to use your own tool to create invoices, for example, if you issue them through a business incubator, select the option 'Upload Invoice.'

Fill in the 'Total Invoice Amount' field, which must match the 'Total Salary' value in the 'Salary' tab. If there is a difference between the two, the upload will be unsuccessful.

Upload your invoice as a PDF file, as the tool only allows PDF uploads.

Click 'Submit.' The finance team will receive your invoice, so there is no need to email it to us—we already have it.

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